Outlook Signature Not Working – Read this Guide

KEY TAKEAWAYS
  1. Sign in to Outlook to view Outlook window settings and select Mail Compose.
  2. Type your signature into the box and then use the formatting options available to make changes to its look.
  3. Click Save when you’re done.

Summary: Outlook signature not working – It’s a good idea to verify the signature features are enabled before reading this article so you don’t miss it. This article will discuss the best 8 methods to fix why my Outlook signature does not save.

The Outlooks signature feature enables you to insert a signature under the email you send, but sometimes you might experience a problem. This error can occur if you have the MS Office Desktop App and another version of Office on your computer. You can resolve this error by re-installed MS Office Desktop App.

Why My Outlook Signature Not Working

Although there is no valid reason for the absence of the Outlook signature not working, bugs in the code or cache may cause this. Additionally, the signature feature is not supported in the older versions of Outlook.

  1. The issue with the signature feature is mainly found on the new update of an older version of Office for error code log. The Error Log Message can elucidate that the signature feature isn’t working. Check for updates or install a newer version of the MS Office program.
  2. Though using Outlook on the web to send an email, OWA policy may obstruct that. You will have to permit this feature to use, but all organizations can alter it.
  3. If a signature is in HTML format, the recipient might not be able to see it, even if it is displayed on their phone. Some phones can only view plain texts, so even if the signature is sent, it may not be easily displayed to the recipient.

Method 1: Add a New Signature in Outlook

If your email signature not working in Outlook, you do not need to panic. You can easily create a new signature and use it instead. Here is how to do set up signature in Outlook:

  1. First, launch the Outlook application.
  2. Click on the New Email option under the Home section.
  3. Click on the Signature under the Include option.
  4. Select the signature name from the Signatures and Stationery wizard.
  5. Click on the New button if you want to create a new signature.
  6. Fill in the basic details according to your needs, and then press the Ok button.
  7. Again, hit the Ok button.

Method 2: Add Signature in OWA

If the above method doesn’t work, try using Outlook Web App (OWA) to add your signature. OWA is a part of the Microsoft Exchange Server that lets you send emails. When Outlook team status not showing you can read this post.

Sometimes using the installed Microsoft Outlook signature not working, but you can usually get around this by using OWA instead.

  1. Open the Outlook Web App and login with your credentials.
  2. Click on the Settings gear icon.
  3. Now, Tap on the View all Outlook settings, then click on the Compose and Reply option.
  4. After that, click on + New Signatures and give the signature name in the appropriate field.
  5. Click on the Default signatures used for replies and new messages.
  6. Hit the Save button and compose the new email.

Suppose you set up an email signature on Outlook web. So, Outlook signatures not syncing with the Microsoft Outlook application on the system. It caused the Outlook signature not working properly or maybe Outlook PST cannot be found.

Method 3: How to Add Animated Gif in Outlook

If you’re having trouble getting animated gif in Outlook signature not working, it might be because animations are disabled by default in Outlook.

  1. Open the Outlook application on your system.
  2. Click on the settings gear icon and type the email signature.
  3. Add a new signature and type in a name to create a new one.
  4. Select the image icon and click to upload your GIF.
  5. Dragging the animation to the corners allows you to resize and reposition it.
  6. Hit the OK button to save the signature.

If you are experiencing an “email signature not working in Outlook.” There are several factors behind this error, including Outlook not responding issue.

Method 4: Remove Registry Files

Note: Before you start messing around with the registry, it’s important to create a backup. That way, if you accidentally delete something important, you can restore it.

The signatures not working in Outlook; you might need to remove the registry files. The registry is a database that stores records.

    1. Hold the Window+R to open the Run box.
    2. Enter the command regedit, and then press OK.
    3. A notification box may appear. Click on Yes to approve.
    4. When Registry Editor Opens, Press the Ctrl+F key to find the key.
    5. Paste 0006F03A-0000-0000-C000-000000000046 in the find section and then click on the Find Next option.

Outlook Signature Not Working

  1. Please select the file and Delete it.
  2. Repeat this process until you remove all the registry keys from your system.

Method 5: Modify Signature in Plain Text Format

Sometimes, the Outlook signature not working on replies. So, you have replied to an email in Plain Text (TXT) format. There’s no need to worry; create an email signature in plain text.

  1. Login into the Outlook Web account.
  2. Go to Settings and click on view all Outlook settings.
  3. Under Mail, press Compose and Reply.
  4. Find your signature and click down to Message Format.
  5. Click on the HTML  on Compose message. Now, a drop-down menu appears.
  6. Choose the PlainText format and hit on the Save button.

Sometimes, Outlook cannot connect to the IMAP server, so you cannot attach the signature in Outlook.

Method 6: Convert Image Signature into HTML Format

If the image in Outlook signature not showing. You can convert the image signature into HTML format to fix the errors.

  1. Open the Outlook application.
  2. Click on the File menu.
  3. Select the Option and click on the Mail icon.
  4. Convert the Plain Text into the HTML under the Compose Messages.
  5. Hit the Ok button.

If this method cannot work, please ensure that Outlook is not disconnected.

Method 7: Uninstall Microsoft Outlook Program

Sometimes, users notice the Microsoft Outlook signature not appearing in some versions of Outlook. It may be because of an Outdated application. If you haven’t received any new updates, it’s time to do so. Moreover, uninstall the Microsoft Outlook program and reinstall the latest version.

  1. Open the Control Panel and click on the Programs.
  2. Now, pick the Programs and Features option.
  3. Find the Microsoft Office Desktop Apps.
  4. Select the program and click on the Uninstall button.
  5. Click Yes on the pop-up window.

Method 8: Repair Office 365 Program

Outlook 2013 signature not opening or Outlook 2010 signature not working is a common issue that affects many users. Some have tried this method to fix the problem. However, this error is caused by a malware program. If you’re experiencing this issue, it’s best to take steps to remove the malware or Repair Office 365 Program.

  1. Open the Control Panel and select the Programs options.
  2. Click on the Programs and Features option.
  3. Select the Microsoft Office 365 program from the list.
  4. Click on the Change button.
  5. Hit the Yes button when the pop-up window appears on your screen.
  6. Another pop-up window appears with two options: Online Repair and Quick Repair.
  7. Select one of them, or go to the Quick Repair option.
  8. After completion of the process, restart the system. Check whether the Outlook signature is working or not.

Conclusion

In the end, this article is about a problem of add signature in Outlook or experiencing Outlook signature not working. We discussed the top 8 methods to fix these errors. I hope this guide can fix the Outlook signature error.

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Sofia Smith is a technical content writer who has followed her passion for technology by authoring tech content at Sysvpro. Follow her on Twitter